What does spaciousness mean to you? When our minds, rooms, and schedules are cluttered and overflowing with thoughts, stuff, and obligations, it can be challenging to find expansiveness. As humans, having spaciousness, in whatever form it appears, can be beneficial. You will experience less stress, improved mental well-being, greater creativity and productivity, and improved accessibility. What if you had more spaciousness in your life?

This morning, my guided mindfulness meditation practice reinforced my need for open expanses during the week. While I do well with a schedule, I also crave moments when I’m not on the clock. Yesterday was one of those days. Sure, it was the weekend, when days can be more open, although we often are busy doing things. However, yesterday was my birthday.

My husband Steve and I took the day off to play and suspended doing any work or house stuff. I can’t tell you how much I appreciated and enjoyed having a day like that. We had a loose plan. We walked along the Hudson River, ate at one of my favorite Italian restaurants, and saw a movie.

Space to Enjoy The Moments

There was no rushing. We enjoyed each thing until we were ready to move on. We had plenty of time to be present with what we were doing and each other. I also had space to soak in all the loving birthday messages from family and friends.

Happier Hour author Cassie Holmes, Ph.D., said, “The mosaic you create is the magnificent life you get to live.” What will you include in your artwork? What will you release?

“The mosaic you create is the magnificent life you get to live.”

— Cassie Holmes Ph.D.

The Value of Spaciousness

Why is any of this important? Being intentional about creating space will help you enjoy and appreciate life more. Consider how adding more white space will make the holiday season more enjoyable and less stressful. Whether you are hosting, going to gatherings, traveling, or staying put, spaciousness is your friend. What would it be like to have uncluttered spaces, clarity of thought, and time for what’s most important to you?   

This week, I invite you to clear some clutter, do a brain dump, or block out unscheduled space in your schedule. What will be possible when you eliminate rushing? What will become possible when you clear the landscape within and without?

I’d love to hear your thoughts. I invite you to join the conversation.

There are tons of cues that shout, “It’s time to declutter!” However, sometimes life gets so busy that you don’t see or feel the indicators. You can quickly become clutter blind and ignore the signs. The challenge, however, is when clutter creates overwhelm, procrastination, lack of direction, or anxiety.

For me, physical clutter is less problematic than mind clutter. When I notice myself aimlessly wandering from room to room and lacking focus, I know it’s time to declutter my thoughts. Depending on the situation, I might take a walk in nature, which helps me feel grounded and clear. Or, I might pull out my journal and free write to release the thoughts swirling around in my head. As a verbal processor, another helpful strategy is talking aloud with a trusted friend or loved one who is an excellent listener.

Does any of this sound familiar? If so, you’re going to love what comes next. There is power and relief in noticing, reflecting, and taking action as you’re about to learn.

I invited a stellar group of colleagues to share some of their personal discoveries with you. They explain their decluttering cues and the actions they take to get uncluttered. These generous friends include Julie Bestry, Christine Li, Seana Turner, Leslie Josel, Diane Quintana, Marcy Stoudt, Ellen Delap, Jonda Beattie, Geralin Thomas, Janet Barclay, and Yota Schneider. I asked them to respond to and elaborate on this prompt-

How do you know when to declutter your things, thoughts, space, or schedule?

Their diverse responses encompass various decluttering cues, from feeling tired to mentally blocked. My deepest gratitude goes to this inspiring group for sharing their time, hearts, and wisdom with us.

11 Pros Share Best Cues for When It’s Time to Declutter

1. Feel Pressured

“My catalyst for decluttering is pressure. I might recognize it as stress, inconvenience, irritation, or even physical friction.

If I lack buffer time between tasks, too many lower priority items squeeze against higher priority obligations, leaving no room to breathe, think, or re-set. When items in my desk, bathroom, or kitchen drawers lack margin to move smoothly or for me to retrieve them easily, the friction is a trigger to declutter. A closet packed so tightly that clothes rub against one another, causing wrinkles, means there's too much pressure in my space.

Sorting and reducing relieves the pressure!”

Julie Bestry, CPO® – Certified Professional Organizer, Author, Blogger, Speaker

2. Feel Fatigued

“I know I need to declutter when I am feeling drained or fatigued. It’s a bodily response informing me that there are too many things going on or too much to focus on accurately and well. When I have that realization, I do my best to spring into decluttering mode so that I free myself up for smooth action again.” 

Christine Li, Ph.D. – Procrastination Coach, Clinical Psychologist, Make Time for Success podcast Host

3. Feel Over-Scheduled

“I am quick to declutter my spaces, but I have a tendency to over-program my schedule. I know I am in trouble when I have no chance during the week to ‘catch my breath.’ While any given day may be heavy-laden, if looking at the week ahead leaves me feeling anxious about my ability to meet my commitments or anticipating insufficient sleep, I know I’ve taken on too much. 

For me, the ‘fix’ is to intentionally block out some ‘white space’ each week, including one day of rest and at least an hour each day to relax.”

Seana Turner – Professional Organizer, Blogger, Speaker

4. Feel Mentally Blocked

“We all define clutter differently. For me, clutter isn’t about my physical stuff, as my environment is well organized and consistently edited. However, my clutter is mental blockage, time robbers, emotional demands, and digital or electronic dependency. And the list goes on and on! In essence, it’s anything taking up viable space – in my head and life. So as soon as I can’t see what direction I’m heading as too much ‘clutter’ is blocking the view, it’s time to brain dump on paper. Clear my head and edit! That’s my no-fail method for feeling less overwhelmed and staying on my path.”

Leslie Josel – ADHD Student Coach, Author, Speaker

5. Feel Overrun

“I know it’s time to declutter a space or things when I have a hard time putting something away. I declutter my thoughts by doing a brain dump – writing everything down on paper that I’m thinking about. My schedule has become a problem because I have not created boundaries for my time and make appointments even when I know my time would be better served by focusing on my own work. I decided to change this habit. Recently, I set aside two mornings a week to work for myself and will no longer make any appointments during those times.” 

Diane N. Quintana, ICD Master Trainer, CPO-CD®, CPO® – Certified Professional Organizer, Author, Blogger

6. Feel Visually Distracted

“As a person who leans into my strength of being a highly visual person, what I see helps me know it is time to declutter. Visual clutter looks to me like there are too many items that do not fit in the designated space for them, such as clothes that do not fit into my primary closet. As I look at my paper calendar crowded with back-to-back tasks or appointments crowding the week, I see that it is time to say no more to projects. Once I see that cue, right away I take time to let go of stuff and add it to my donate bag. For my calendar, I move appointments a week out and have a prepared statement to decline requests for new projects.”

Ellen Delap, CPO® – Certified Professional Organizer

“You can quickly become clutter blind and ignore the signs.”

— Linda Samuels, CPO-CD®, CVPO

7. Feel Overwhelmed

“Want one solution to help you declutter anything from papers on your desk to putting away laundry to your email inbox? It's setting a timer and monotasking. When I'm out of time and feel overwhelmed, I simplify my thoughts and say a mantra: I can do anything in 15 minutes.

To put this in practice, pick one task, end a meeting early, set a timer, and be amazed at what you can accomplish by monotasking for 15 minutes.” 

Marcy Stoudt – CEO of Revel Coach, Founder of The Executive Mom Nest

8. Feel Encumbered

“Out of sight- out of mind, or is it? I store archival papers in my attic. That means at least once a year, I climb a ladder to the attic and schlep up tax papers and anything else I feel I should keep but deem archival. The plan is that when I take up new files, old ones can be gotten rid of. You can guess how well that worked. 

This past year the weight of 7 years of not decluttering those papers haunted me. It felt so wonderful to finally get all that weight off my head!” 

Jonda S. Beattie, M.Ed – Professional Organizer, Author, Speaker

9. Feel Inspired

“To remain as clutter-free as possible, I follow calendar prompts for inspiration. For example, June is National Safety Month, and I add it to my calendar. This alerts me to update first aid supplies, our hurricane prep kit, and my vital documents file. In June, the second week is National E-mail Week, which cues me to declutter my email and delete or merge duplicate contacts. The second week in June is also Small Business Week. My calendar prompts me to inventory and organize Metropolitan Organizing’s office bookshelves and office supplies.

Personally, this system feels less overwhelming than trying to do everything at once or whenever I think of them.”

Geralin Thomas – Career Coach for Professional Organizers

10. Feel Confined

“I usually know it’s time to declutter when I can’t find space to store something new or when it’s too much work to do something I enjoy because of what’s involved in gathering the items I need. 

Most recently, I was feeling closed in at my desk and realized that I was tired of looking at the file organizer on my desk, which is always in my line of sight. I removed some books I no longer refer to from my bookcase, freeing up space for the organizer and making my desk a little more open.”

Janet Barclay – Certified Care Plan Specialist, Digital Business Consultant, Website Caregiver

11. Feel Rushed

“My state of mind tends to be reflected in everything I do and how I do it. My space, schedule, and thoughts are constantly informing one another. When clutter of any kind enters my life, eventually, there will be signs pointing to the need for change. I may wake up at night with my to-do list running through my head and a feeling of overwhelm pressing down to my chest. I get clumsy, anxious, irritable, or indifferent. I skip the daily rituals that support my sense of well-being and peace of mind and rush from one thing to the next. That is when I know it’s time to simplify and downsize so I can create the space I need to taste the sweetness of my life’s moments.”

Yota Schneider – Life Coach, Retreat Facilitator, Blogger

As you read this, did you increase your clutter awareness? Which decluttering cues resonated with you? What helps you move forward? I’d love to hear your thoughts. I invite you to join the conversation.

If you are struggling and want a decluttering partner, I’m here to help. I love supporting my clients with decluttering their things, thoughts, time, and space. Create the calm you deserve. Contact me at linda@ohsoorganized.com, 914-271-5643, or click here.

Professional development and education are some of my top priorities. I continually invest in learning to understand, nourish my curiosity, grow, and better help people. This past week, I attended the Institute for Challenging Disorganization’s (ICD) conference, celebrating its 20th anniversary. I’m an ICD past president (2014-2016) and have been a member of this stellar educational association for 19 years.

Due to the pandemic, the conference was virtual. Using the Remo platform, people attended from eleven countries around the world. We had four days of workshops presented by leading experts with networking time with colleagues new and old. Possibilities, hope, compassion, and a zest for learning and sharing permeated the sessions and conversations.

In my effort to assimilate a small portion of what I discovered, I distilled ideas from 11 sessions and 20 plus pages of my notes to share with you. I couldn't include everything, so I focused on sharing incredibly inspiring concepts full of possibilities. 

Favorite New IDEAS to Empower Possibilities

1. Power of Reframing

Our first speaker was Dr. Edward (Ned) Hallowell, an expert on ADHD, founder of Hallowell ADHD Centers, podcast host, and author of 20 books, including his newest ADHD 2.0. His presentation was so uplifting and poignant. I became emotional several times. He focused on the gifts accompanying ADHD, such as being creative, intuitive, curious, entrepreneurial, intelligent, and original. Dr. Hallowell has ADHD and has devoted his life to helping people with ADHD “develop a vision of greatness.” He believes that everyone is capable of more than they think they are, can combat negative self-talk, and develop good self-care hygiene.

He reminded us “what matters is the striving, not the doing or accomplishing.” The “victory is loving the game.” He spoke about the importance of connection and having supportive people to protect and believe in you. 

Hallowell shared the three defining hallmarks of ADHD, which are distractibility, impulsivity, and hyperactivity. He prefers focusing on the positive flipside- seeing distractibility as curiosity, impulsivity as creativity, and hyperactivity as energy. At 71, he said he was “happy to have a turbo pack on his back.”

When it comes to organizing and reaching his goals, he strives for “well enough organized.”

If you reframe your perspective, what is possible?

2. Living Your Strengths

As humans, we seek to understand ourselves and others. Dr. Ryan Niemiec, Education Director at the VIA Institute on Character, author of 10 books, and award-winning psychologist, shared that understanding your character strengths is essential for building your well-being, managing adversity, and increasing happiness. What would be possible if you lived using your strengths and appreciated the strengths of those around you?

In 2003, the VIA Survey of Character Strengths was created. The extensively researched survey emerged from the field of positive psychology. It focuses on 24 universally valued (cross-cultural) character strengths such as hope, curiosity, and gratitude. It has been taken by 16 million people and continues to be taken every 10 seconds. Click here for your free VIA assessment (it takes about 10 minutes) and discover your top signature strengths.

Niemiec made several key points: no strength is better than another, all 24 strengths matter, and they are in all of us. Your top strengths represent the positive parts of your personality, which can change over time. Our strengths reflect our identity, produce positive outcomes for ourselves and others, and contribute to the collective good.

I’ve taken the survey three times over the past ten years, and I’ve seen some shifts in my top five strengths. With the most recent survey, my top strengths are love, gratitude, perspective, appreciation of beauty & excellence, and humor.

I’d love to know more about you. After taking the survey, please share your top five strengths in the comments below if you feel comfortable doing so.

“What matters is the striving, not the doing or accomplishing.”

— Dr. Edward Hallowell

3. Designing Your Space

Andrea de Pavia, MA, architect, urban planner, author, professor, and founder of NeuroAU, shared her expertise and insights on NeuroArchitecture. This interdisciplinary field connects cognitive science, architecture, design, and urbanism, focusing on “the brain, behavior, and their interconnection with the physical environment.” De Pavia explained how our spaces affect our physiology, making changes in the brain and body. Her goal is to “make science-based choices to improve the environment” and not design solely based on creativity or aesthetics. 

With sensation transference, elements such as light and sound can affect how things taste, your perception of others, and your memories. Perceptual fluency relates to how easy or challenging it is to be in a particular space. In a “fluent space,” it will be easier to process and experience cognitive restoration. Our physical environment can affect stress levels and health. Lack of multisensory coherence can impair perception and attention, deplete mental resources, and impair decision-making. Imagine being in a cluttered space (whatever ‘cluttered’ means to you.) Notice how you feel. Are you calm, relaxed, anxious, or agitated? 

Our space can help or impair our cognitive restoration. De Pavia shared several ways to design and organize spaces to decrease stress and save mental resources, such as incorporating nature. Include pictures of nature, use natural light, add plants (real or not,) water features, and natural materials. This is known as biophilic design.

Don’t underestimate the importance of windows and natural light. Uncover the windows and position yourself closer or facing them. Seeing the sky (day or night) helps control our circadian rhythm, which affects our biological clock. It syncs our body with the environment and affects our energy during the day and quality of sleep at night. Natural light supports the production of serotonin, a hormone that stabilizes our mood, feelings of well-being, and happiness.

I often write about organizing homes and offices to support who you are and what you do. This science-backed research reinforces the importance of decluttering, creating calm spaces, and being in environments that allow us to restore, reset, and be productive. What would be possible for you as you imagine being in a cognitively supportive space?

Possibilities are all around as we look at ways to reframe our perspective, live using our top strengths, and create spaces that support our minds and bodies. So much is possible. Which ideas resonate with you? I’d love to hear your thoughts. I invite you to join the conversation.

Recently, I enjoyed savoring a beautiful book, Forest Bathing Retreat – Find Wholeness in the Company of Trees by Hannah Fries. There are captivating images, poetry, and prompts that invite you to appreciate the forest’s gifts. As someone that often walks in the woods, the contents deeply resonated with me.

Three ideas captured my attention because they opened my thoughts to possibilities. I imagined some of these in an organizing context and how they could inspire a positive shift in thinking.

For many people, getting and staying organized is a challenge. It can be helpful to link a seemingly unrelated concept to that struggle. That connection can facilitate an “ah-ha” moment or possibility, which helps you get unstuck. I hope one of these ideas will be beneficial to you.

3 Little Lessons from the Forest That Inspire Organizing Possibilities

1. Mast Year

There have been many autumns where it seems as if our oak trees drop more acorns than usual. You can’t walk without stepping on them or hearing them ‘plunk’ as they hit the ground. At those times, I asked my husband if he noticed any difference. He assumed that we probably just didn’t remember how many acorns there were the previous fall and that it was “nuts as usual.”

As it turns out, once every two to five years, nut trees do produce massive amounts of nuts. These are called “mast years.” Fascinating that all the oaks, beeches, or hickories in a region have identical boom years. It’s a scientific mystery why mast years happen or why the trees in an area have the same cycle. There are plenty of nuts to feed the animals during a mast year, with enough remaining to grow new trees.

How does a mast year relate to organizing? Consider if this will be a mast year for you. Will you let go of the extraneous, as in the extra nuts? The abundance of nuts is like the stuff in your life. The trees share the nuts with animals and release the extras so they can thrive. Will you release the things you no longer need and donate or gift them to people who can use them? Is this your season to let go? Is this your time to create space for what matters so you can grow and thrive?

2. Phytoncides

Have you experienced the therapeutic effects of being in the woods? Studies have been done about shinrin-yoku or “forest bathing,” the Japanese tradition of spending time in the forest and experiencing it through your senses. This improves your immune system and a general sense of well-being.

The phenomenon is more than just psychological. There is a physical process where trees release phytoncides into the air, which are antimicrobial chemicals. They protect the trees against harmful insects and germs. The phytoncides are similar to essential oils or aromatherapy. Conjure up the wonderful scent of cedar, which is the result of a phytoncide. 

Breathing in phytoncides boosts your immune system by stimulating the white blood cells responsible for fighting off tumors and viruses.

How do phytoncides connect to organizing? Think about the restorative and immune-boosting properties of being in the woods. Now imagine your home. Is it a place that promotes calm? Do you feel supported and relaxed there? Or, are you stressed and overwhelmed by clutter or ineffective systems? What would it look and feel like if your home supported your well-being, like a forest does, phytoncides and all? You deserve to live in a healing, supportive, and clutter-free environment.

Do you need assistance? Learn more here about how I support my virtual organizing clients find the calm they deserve. I’m here to help.

“Create space for what matters and you will thrive.”

— Linda Samuels, CPO-CD®, CVPO™

3. Frondescence

Say that one three times fast. This word was new to me. Hannah defines frondescence as “the time at which a plant or tree unfurls its leaves.” I love that there is a word for this unfolding and blossoming. This natural process is more often observed in spring and summer, although I’ve noticed unfurling in fall too. Have you ever watched a tight bud open slowly to reveal its magnificently colored blooms? Or, have you observed a tree that transforms its bare branches to leafy new growth? 

How does frondescence pertain to organizing? Think of frondescence as that awake, aware, and fully alive state of being. You feel fresh with wonder and possibilities. When we focus on what’s important, have systems that support us (including people and processes), and have cleared the unnecessary from our lives, we are free to unfurl. We become open, aware, and engaged.

Clutter can hold us back. It can deplete our mental and physical energy and erode our self-esteem. What do you need to unfurl, open up, and get organized? Possibilities are available to you.

When we shift our perspective, possibilities come into view. Which forest lessons resonate with you? Do any apply to an organizing challenge you or someone you know is experiencing? I’d love to hear your thoughts. I invite you to join the conversation.